Office Administrator – Part-time

  • Part-time

  • Monday to Friday 9am – 2pm

  • Haddenham, Bucks

OVERVIEW:

As an Office Administrator at Vertec, you will take care of the day-to-day running of the office. You will need to keep all operations running smoothly, and assist different departments as required. You will be organised, proactive, and methodical to ensure that all tasks are completed to a quality standard. You will be keen to learn new skills and have a good eye for detail.

You will report to the HR Coordinator for guidance on tasks, however, your duties will be varied and not confined to one department. You will be required to ensure that all office resources are in good condition and order new resources where required. You will liaise with the relevant external teams if the office is experiencing any IT or phone issues. It is important that all files are organised, and all spreadsheets have up-to-date and relevant information within them. This description is not designed to be exhaustive.

GENERAL DUTIES:

  • Answering Phone
  • Monthly meeting administration
  • Phone (landline and mobile) organisation (liaise with GT Business Solutions)
  • IT Issues (liaise with Tanstech)
  • Printer Issues
  • Website Updates
  • Folder Housekeeping
  • Spreadsheet Housekeeping (materials ordered/phone)
  • Stationary ordering
  • Amazon ordering
  • Accepting office deliveries
  • Ad-hoc requirements on a project specific basis i.e., DBS checks and police checks.
  • Sending meeting invites
  • Ensuring meeting rooms are set up properly for use
  • Organisation of new starter desk space

YOUR SKILLS:

  • Proficient user of Microsoft Word and Excel
  • Excellent organisational and communication skills
  • Good interpersonal skills
  • You should be meticulous and accurate with excellent attention to detail
  • Ability to problem solve issues.
  • Ability to keep calm and work well under pressure

To apply please send an email with your CV to info@vertec.org.uk